Integration Overview
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Providing a great new hire experience and workflow automation into ADP WorkforceNow

Overview

Sapling can sync new hire data with your ADP account, saving your HR, People Operations and Payroll manual data entry and removing the risk of errors, while providing a great new hire experience.

Fees and Timeline

The integration fees are covered by Sapling, and customers are typically up and running in 1 - 2 days.

Learn More

Speak to your Sapling Account Manager or check out the Sapling Connector in the ADP Partner Marketplace.

What is the integration?

Sapling’s integration with ADP allows you to:
  1. Collect all the information you need from new hires
  2. Engage new hires with your company brand, mission, team and onboarding plan before they commence day one with Sapling.
  3. Automate onboarding workflows, triggered notifications, and reminders across multiple departments, locations and stakeholders, with detailed analytics around workflows.
  4. Push new employee information to ADP
  5. End ensure employee information stays synchronized with a seamless two-way integration

 

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What fields does Sapling integrate with?

  • First Name + Preferred Name
  • Last Name
  • Job Title + Position ID
  • Start date + Effective Date
  • Birth Date
  • Gender
  • Address
  • Phone Numbers
  • Personal Email
  • Employee Status
  • Business Unit, Department, Location
  • Pay (Frequency, Type & Rate)
  • Tax ID - Type and Value
  • Associate ID
  • Marital Status
  • Ethnicity / Race ID

How the integration works?

Sapling leverages ADP’s Applicant Onboard API which allows Sapling to send applicants (and all information collected by Sapling) into ADP’s New Hire Wizard within ADP Workforce Now.

This then allows an ADP admin to login, confirm/ enrich the applicant data and then complete the new hire in the ADP onboarding wizard itself.

The typical workflow is:

1. A New Hire is invited to onboard by a Sapling Admin
2. The New Hire completes their employee record
3. The New Hire data is sent to ADP’s Hire/ Rehire
4. An ADP Admin confirms the Hire's information in ADP
5. The New Hire account is created in ADP

 

"Sapling’s implementations team immediately added value by sharing best practices and how their other partners had optimized their onboarding programs."

Mina Yoo

Course Hero

How Course Hero uses the Sapling to ADP integration

Candidate data is imported from Greenhouse, their Applicant Tracking System, into Sapling with their HR team then confirming the new hire data and initiating the new hire onboarding. 

From there, Sapling automatically provisions the new hire’s G-Suite account for the HR data - saving their IT team in manual data entry, emails and also reducing the chance of any errors. 

Internal stakeholders are notified and complete internal relevant workflows, with a sequence of triggered and scheduled emails coordinated during the process. 

Once their new hires complete preboarding, their new hire data is sent to ADP ensuring the Course Hero payroll team has everything they need from both the new hire, manager and people operations.

Learn more from their case study here.

 

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Ready to get started?

Schedule your personalized demo today.

Request a Demo