Getting Started for Admins

Time Off Tracking Terminology

Below is a glossary of terms related to Time Off Tracking in Sapling

  • Accrual: set amount of time off (in hours) that you gain over a period of time
  • Available hours: table for all users that describes the total amount of available time off hours ( categorized by policy).
  • Carryover Cap: The maximum amount of hours that someone can rollover from year to year.
  • Team Member's Classification: your company’s legal categorization of team members (usually split by full-time, exempt, non-exempt, etc..). Your Sapling admin may set up a time off policy based on classification. For further reading on team member's classification, we recommend referring to FLSA documentation.
  • Negative Balance: Allowing a negative time off balance means team members can request time off before they have accrued it. Usually, team members can pay back negative balances in one of two ways: deductions from a paycheck, or continued employment.
  • Partial Day Request: a time off request made when a team member wants to request either: A few hours at the beginning, middle or  end of a day (For example, taking lunch off for a dentist appointment) or A request spread over multiple days, where the start or end date is in the middle of normal working hours (for example, leaving at 3pm for a one week vacation to head to the airport)
  • Policy Accrual Cap: the maximum amount of time off that team members can accrue. Once the accrual amount dips beneath the cap, team member will begin accruing time off again.
  • Tenure Milestones: Events that increase team member accrual rates and award additional days per year based on length of employment.

Still no luck? We are here to help!

People Operations can be complex - contact our customer success team to get in touch with you.

Contact Us