When it comes to your employee data, the age of paper forms, file folders and filing cabinets are a thing of the past, welcoming a new era of Human Resources Information Systems (HRIS).
So, what does an HRIS do exactly? An HRIS provides a centralized database that stores applicant tracking functions, onboarding, employee demographics, compensation and benefits choices, time-tracking, and so much more. It’s also the hub for your employee data with up-to-date information on your org’s hiring trends and employee retention.
According to a report by SHRM, almost 70% of surveyed businesses found that efficient execution of basic HR processes was their greatest challenge. So for that 70%, an effective HRIS can lead to significant gains in productivity and decreased costs from your people operations team by performing typical functions like these:
When all of those capabilities become automated it creates some fruitful side effects. Here are four of them:
1. Increased productivity: Do you like to automate recurring tasks, reduce manual processing errors and improve your data accuracy? For example, with tools like Sapling for your HRIS, time and attendance tracking, vacation requests and accruals workflow can be quickly entered one time. It eliminates time wasted in sending forms to HR for manual processing. Employees can update their contact information, benefits choices or time-off requests directly in their employee portal.
2. Improved operational efficiency: Your HRIS simplifies how you track, update and report on employee data. Most HRIS solutions like Sapling even allow for the uploading of hard copy forms to PDF images within the employee’s digital file and let employees upload electronic signatures on their important documents.
3. Informed decision making: While your HRIS is streamlining productivity that enables yout HR team to do more strategic work that will improve business, “Strategic People Ops” focuses on maximizing employee lifetime value, employee wellbeing, productivity, and most importantly, driving the organization forward,” states Jeni Fahy, a contributing author at Sapling HR. For example, HRIS reports can be easily created and shared with managers and executives to help them make informed and timely decisions. Reports on employee off-boarding trends, for instance, can lead to direct employee retention efforts and plan for future company growth.
4. Boost employee satisfaction: An effective and well-managed HRIS can promote a better employee experience. A user-friendly employee portal allows employees to navigate their benefit choices, review and update their information, easily request time off and receive approval, and learn about their company culture. This reduces calls and visits to the HR office, increases their sense of empowerment and reduces the frustration of wait times. It can also play a vital role in making your onboarding process stress-free for new hires.
When is it time to invest in an HR platform for your business? Here is a list of a few signs that it could be the right time to take your HR department to the next level.
The right HRIS will save your HR team valuable time, help them to work smarter and allow them to provide strategic guidance to your company’s decision makers. Focus on finding HRIS solutions like Sapling, which will address your company’s current needs, planned growth and future business objectives.